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11 Best Team Collaboration Tools, Apps, and Software in 2023

collaborative tools software for teams

Gone are the days when managing employees and tasks was difficult. That paperwork and manual follow-up of tasks took a lot of time.

Today, in the fast-moving age, it is difficult to manage the whole team and projects every day. There are so many activities to look after.

Thus, many companies focus on automating it with the help of the best team collaboration tools.

So, we will take a look at the 11 best team collaboration software, apps, and platforms in detail.

Why is Team Collaboration Tool Required?

We cannot deny the fact that COVID-19 made a huge impact on work culture. People are working from home.

There are many companies that have allowed certain departments to permanently work from home.

In such cases, communicating with remote employees and managing the tasks become difficult.

Also, today, freelancing is growing at a faster pace. Employees want liberty from their 9 – 5 jobs. So, many companies hire freelancers nowadays.

Now, managing those large teams of freelancers again becomes difficult.

So, this is where team collaboration tools and apps come into the role. They make managing and communicating tasks very easy.

As per Gartner’s survey, there is a 44% rise in using team collaboration tools, since the pandemic began, from 2019 to August 2021

Benefits of Team Collaboration Software

Team collaboration software is not only about better communication. It is much more than that.

Here are some of the benefits of team collaboration tools and software:

  • Improved communication
  • Smooth workflow
  • Better project management
  • Increased work speed
  • More employee engagement
  • Enhanced learning environment
  • Elimination of hierarchy
  • Cost-effective
  • Increase in profit

notion team collaboration and project management software

Notion is another team collaboration tool that is simple to use.

You can use it for personal or professional work. Any type of industry can use it to manage their teams and projects.

Notion positions itself in the market as an ‘all-in-one workspace’.

Your whole team can collaborate and work on projects at the same place. They can discuss all a task with a click on the particular task card and track their progress.

Currently, more than 5 million people worldwide download it.

Brands like Pixar, Loom, Kin+Carta, etc., trust Notion.

Key Features:

  • Workspace – Create a workspace for the teams to collaborate and discuss all the tasks. Also, you can create a workspace for yourself where you can take notes, and save some important documents that you want to refer to from time to time.
  • Kanban framework – There are many templates to choose from for your project and team management. The formates are, for example, excel, kanban, calendar, and many more.
  • File sharing – You can share the files related to the task with your team. This improves productivity and communication speed.
  • Project management – Notion makes project management easy. You can divide it into small tasks and assign them to employees who are apt for it. Also, mark the status of the project as ‘in progress’, or ‘completed’. Along with that, shift the task card to the next level as it gets completed. You can also add all the requirements and files related to that task within the task card. It helps to know the team what needs to be done.
  • Team collaboration – Bring all your employees together to manage the projects. Notion helps improve communication by creating a workspace for the team. The separate departments can create separate workspaces to discuss the project. Also, the task cards contain a comment section where all the concerned people can communicate related to that task. Also, share the files within that task card.
  • Integration – Notion helps integrate its platform with others for better work management. It helps save time switching platforms and increases work productivity.


  • Choose among the templates you want your project progress to be visible in.
  • Take notes and create checklists for a task.
  • Track every second of the project.
  • Free version available.


  • If you do not use the Notion app, then you will always need to keep an eye on your mail for company updates. Else, you might miss important messages.
  • Notion is not accessible offline.


Google Play Store: 3.7/5

G2: 4.6/5

Capterra: 4.8/5


notion tool pricing plans

There are four pricing plans offered by Notion.

Plans Monthly (per user) Annually (per user)
Personal Free Free
Personal Pro $5 $4
Team $10 $8
Enterprise Contact Sales Team

zoho workplace best team collaboration tool

Zoho Workplace is an extended solution provided by Zoho. It is a perfect app for team collaboration.

It is like social media for employees.

The team can share ideas, experiences, and moments in the form of posts. In this way, the whole team feels connected. They call themselves ‘Employee Intranet Software’. Zoho Workplace has many exciting features that we will be discussing soon.

From startups to enterprises, all can use them to collaborate with their team.

Brands like Canon, Max Healthcare, NHS England, IIFL, etc., trust them.

Key Features:

  • Emails – Receive all the emails via their mail suite. It will contain emails from your company only.
  • Docs, Spreadsheets, and PPTs – They have an in-built document, spreadsheet, and presentation creation tool. You can create any doc, sheet, or ppts and share it with the team. It helps you avoid switching to other tools every time.
  • Project Management – Your team can manage many projects and you can track them using Zoho Workplace.
  • Feed – Like I said that their tool has a social media kind of interface. So, employees can follow, tag, and mention each other on posts. Also, your team will get quick updates from your company. Hence, all have their own personalized feeds.
  • Collaborative Spaces – Separate departments can form workspaces to communicate. Also, you can create spaces based on a particular project type. So that all the discussions related to it can be in one place.
  • Knowledge Base – It is a space where you can share certain files that the team can refer to. For example, company policy, rules, guidelines, any course, learnings, etc.
  • Town Hall – Here you can conduct workshops, seminars, meetings, and lectures, with the company experts and guests.
  • Employee Surveys – Conduct surveys to improve your employees’ experience in the company. Also, take feedback on what are the things to be improved, where the company is lacking, etc.


  • 15 days free trial.
  • Interactive interface.
  • Exciting and unique features.
  • Strong software security.
  • Learning resources and community forum support.
  • Flexible pricing plans.


  • Limited features in a free trial.
  • Zoho’s mailing feature needs improvement.


G2: 4.5/5

Gartner: 4.7/5


zoho workplace software pricing plans

Here are three pricing policies offered by Zoho Workplace.

Plans Monthly (per user) Annually (per user)
Standard Rs. 129 Rs. 99
Professional Rs. 489 Rs. 399
Mail Only Plan Yearly subscriptions only Rs. 58.34

monday software collaboration tool

Monday is a team collaboration and work management tool. It is a customizable platform based on your requirements. They offer many more features that make it more interactive.

Monday has many products. For teams managing projects, Monday Projects is the best product to go with.

You can plan, create, and track the status of your projects. Get the in-depth analytics of how your project is going and optimize it based on the data collected.

Brands like Hulu, HubSpot, Canva, Coca-Cola, etc., trusted Monday for their project and portfolio management.

Key Features:

  • Project Management – Create projects with different levels like planning, execution, launch, and closure.
  • Task Management – Assign tasks to individuals.
  • Project Tracking – Track the assigned tasks like completion of the project, deadlines, any changes required, etc.
  • Notifications – Get instant notifications related to your task and team communication.
  • Inbox – Collaborate with your teams and discuss the projects.
  • File Sharing – Share docs, images, videos, etc with your colleagues.
  • Integration – Integrate other tools with Monday to manage your tasks in one place.


  • Customizable platform with the templates available.
  • Interactive interface.
  • Unlimited free trial.
  • Invite members and assign their roles with email addresses only.
  • Track projects with in-depth analytics.
  • Star mark your favorite boards for quick access.
  • Manage projects with the Kanban view.
  • Time-efficient tool.


  • Limited features in the free version.
  • Only 2 members can collaborate on the free version.


Google Play Store: 4.5/5

G2: 4.7/5

Capterra: 4.6/5

Trust Radius: 8.7/10


monday team collaboration tool pricing plans

Monday offers five pricing plans. Yet, before buying, you can check out their unlimited free trial. So, you can take your time and test the tool.

They charge you based on the size of the team. You can select the team size from the drop-down box displayed on their pricing plan page. If it has more than 50 employees, you need to contact their sales team to know the price.

Here I am giving the price for the team of 3-40 employees.

Plans Monthly (per user) Annually (per user)
Free (up to 2 seats) $0 $0
Basic $8 $9
Standard $10 $12
Pro $16 $20
Enterprise Contact Sales Team

*Annual plan saves you 18%.

teamwork software best team collaboration tool

Teamwork is another excellent project and team management software.

They offer many features like planning, budgeting, and resource allocation for a project. Assign the tasks to the employees and track the work progress every moment. Also, you can manage the clients using Teamwork if you run an agency.

Every size of company can use Teamwork to increase their team productivity.

Brands like PayPal, Disney, Spotify, HP, etc., trust them for enhanced team communication and project management.

Key Features:

  • Project Management – Effortlessly manage many projects at a time.
  • Client Management – If you run an agency, then you can manage the clients’ projects. Track their work and rank the task based on which client needs to get served first.
  • Time Tracking – Track the time of tasks allocated to the team. You get to know if any project is taking much time. In such a case, you can set that task as a high priority so that the team will focus more on that to meet the deadline.
  • Team Collaboration – Bring the whole team together under one roof. Whether they are working offline or remotely. Teamwork makes team management easy and quick. As a manager, you can assign small tasks with this tool and the concerned employee gets the notification of the task assigned to them.
  • Billing – After tracking the billable time taken to complete a project, you can encash it with the clients.
  • Reporting – Get the detailed analytics of which project is done, incomplete, time taken by a task, budget consumption, the resource used, etc. This report will help you control the current project, and also help you plan for the next.
  • Chat – You can chat with your teammates, share files, and do video calls for a quick discussion.
  • Integration – Teamwork integrates with all the important tools that your business needs for leveraging the work.


  • Quick setting up of project goals.
  • Mark the task as high, medium, or low so that the team can work on the priority task immediately.
  • Plan the budget for a project.
  • Track the time taken to complete a task.
  • There is a risk meter available. If you think that any risk may occur in the running project in the future, then you can create a risk post making the whole team aware of it. Risk can be related to budget, schedule, or performance.
  • Get real-time notifications when you get assigned any task, mentioned in any chat, unread messages, etc.
  • Use project tags to search the projects.
  • Free trial available.


  • The interface and the features need time to learn and get used to it.
  • Not too many customization opinions available like Asana.
  • Reporting needs improvement. More options can be added.
  • Limited features in the free version.


Google Play Store: 3.5/5

G2: 4.4/5

Capterra: 4.5/5

Trust Radius: 8.7/10


teamwork software pricing plans

Teamwork offers four pricing plans. As you go up, you get additional features.

Plans Monthly (per user) Annually (per user)
Free Forever $0 $0
Deliver $12.5 $10
Grow $22.5 $18
Scale Contact Sales Team

*Teamwork’s most recommended plan is ‘Grow’.



If you want a simple team collaboration tool, Taskade is the answer.

It has a different interface as compared to other collaboration software.

Taskade helps you manage your projects by creating a plan sheet, assigning the tasks to the team, and tracking the work progress.

The whole team can communicate with each other through chats, sharing files, and meetings. They can also create to-do lists, and task scheduling in the calendar.

Also, you can do project planning and discussions with unique features like mind-mapping, calendar planning, project board, etc.

All these features reduce the manual task of maintaining separate documents. In Taskade, all the files are stored in one place which is accessible to the team.

Any type of company of any team size can use their software. Also, Taskade is downloadable in a wide range of systems like Linux, Edge, iOS, Android, Windows, and many more.

Brands like Netflix, Sony, Compass, Shopee, etc., trusted Taskade for teamwork and task management.

Key Features:

  • Work templates – Choose among the wide range of templates that best suits your purpose.
  • Team communication – The whole team can collaborate with this tool and communicate about the projects. They can chat and do video conferencing for discussions.
  • Project planning – Many projects can be created and managed in Taskade. You can plan and schedule the tasks in the calendar available. So, the team can use it as a reference, which is the upcoming task.
  • Integration – Taskade can also integrate with many outside tools that are useful for your business. Visit their website to see the list of integrating tools.


  • 500+ customizable templates.
  • Free version available.
  • Easy to use.
  • Interesting visuals with different interfaces.
  • Learning sources to know about Taskade in detail.
  • You can share calendars and to-do lists with your team.
  • The to-do lists are also printable and exportable.


  • Limited features in the free version.
  • Few features as compared to other tools.
  • Unlike other tools, tasks cannot be moved from one list to another.
  • Lack of Gantt charts.


Google Play Store: 4.6/5

G2: 4.7/5

Capterra: 4.5/5


taskade software and app pricing plans

The three pricing plans of Taskade are as follows:

Plans Monthly (per user)
Free $0
Unlimited $5
Business $20 (coming soon)

microsoft teams collaboration tool

Microsoft Teams is a product of Microsoft. It is one of the best tools to bring remote workers together.

With over 100 million-plus downloads, Microsoft Teams has received a great response from the market.

Not only corporates but family and friends can also take advantage of it to organize parties through better communication with Microsoft Teams. Also, school students can use it for project and assignment completion together.

Key Features:

  • Instant invitation – Send invites to the people to join groups with their email id or phone number.
  • Chat – Create groups for improved communication among and within departments.
  • Meet – Schedule or send instant meet links for face-to-face team meets.
  • Calendar – Find all the scheduled meets, reminders, and holidays set in your calendar. You can even add Google Calendar to the Microsoft Teams software.
  • Activity – In this section, check all the notifications like messages, mentions, replies, etc.
  • File sharing – Share the documents with the team members.
  • Integration – Microsoft Teams can integrate with Microsoft Office apps and third-party apps.


  • Free version available. You only need to create an account and you are good to go.
  • Full security with data encryption.
  • Cloud storage of 5 GB per user in the free version. You get more storage capacity in the paid version.
  • Pin important messages to avoid unnecessary scrolling.
  • Not only text messages, but you can create tables in the messaging space for organized message delivery.
  • Share important messages by not copy-pasting but by clicking on more options and selecting the groups you want to share in.
  • Download Microsoft Teams App for quick and remote access.


  • Limited service in the free version.
  • Audio and video quality can be improved.


Google Play Store – 4.7/5

G2: 4.3/5

Gartner: 4.4/5

Capterra: 4.4/5


microsoft teams pricing plans

Microsoft Teams has two separate pricing plans for business and personal use.

You get the difference in the availability of features for both purposes. As you go up in the plans, extra features and benefits get added.

Here are the pricing plans in detail:

For Business:

Plans Price (user/month)
Microsoft Teams (free) Free
Microsoft Teams Essentials Rs. 100
Microsoft 365 Business Basic Rs. 125 (1-month free trial)
Microsoft 365 Business Standard Rs. 660 (1-month free trial)

*Their ’Microsoft 365 Business Basic’ is the most popular plan.

For Home:

Plans Price (annually)
Microsoft Teams (free) Free
Microsoft 365 Personal Rs. 4,899
Microsoft 365 Family Rs. 6,199

* As per Microsoft Teams, ‘Microsoft 365 Family’ gives you the best value.

workplace from meta team collaboration software

Yes, you heard it right. Workplace is a collaboration tool by Meta (earlier known as Facebook).

They have everything you’ve got to improve communication within the team. We will be looking into its features in detail soon.

Unlike Microsoft Teams, Workplace is for corporate use only. Employees stay connected and informed whether they are remote or working in-office. Front-end and back-end, both communicate effectively for task management.

Over 7 million companies worldwide use Workplace. 10 million users downloaded their app as per Google Play Store.

Brands like Nestle, Domino’s, Spotify, Century 21, etc use Workplace by Meta.

Key Features:

  • Live video – Organize your company’s live events anywhere and anytime. Connect with either a laptop or mobile device using the Workplace app.
  • Analytics – Get detailed insights into how workers engage with live sessions, chats, and polls.
  • Knowledge library – All the learning resources, your company’s policies, rules, articles, and ideas can be found in this mobile-friendly knowledge library.
  • Chat – Create groups, mark important messages and announcements, create polls, appraisal posts, and many more.
  • Integration – Quickly integrate with third-party apps.


  • Sharing of articles, ideas, and announcements has the same interface as Meta (Facebook).
  • Easy to use the software.
  • Mobile app for quick access.
  • 30 days free trial.
  • Full customer support.
  • Translate the message as per the employees’ language preference.


  • Pricy for small businesses.


Google Play Store: 4.7/5

G2: 4/5

Capterra: 4.4/5


workplace from meta pricing plans

They have a Core plan of $4 per user/month. It includes all the basic features like live video, groups, posts, etc.

At the same time, they offer add-ons to the Core plan.

  • Enhanced Admin and Support – $2 per user/month
  • Enterprise Live – $2 per user/month

So, if you feel like you need these add-ons, you can buy them all as a package. But before that, I would suggest you go for a 30-day free trial.

slack team collaboration tool

Want something more secure than email?

Slack is that software that claims that it is more secure than email.

Unlike emails, they do not allow any spam or phishing messages from any third party. All the messages you receive will be from your organization members only.

At times, you might receive texts from third-party software that you have integrated with Slack.

Brands from any industry can use it. Also, Slack is fit for all the departments like marketing, sales, IT, security, HR, etc.

As per Google Play Store, over 10 million people across the world have downloaded Slack.

Enterprises like Netflix, Uber, Intuit, Expedia, Zomato, Swiggy, etc., trust Slack for team collaboration.

Key Features:

  • Channels – Create channels for any department to communicate with your team.
  • Messages – You can DM any of your colleagues for discussions.
  • Project management – Create groups based on the project. Add the members from different departments who will be working on it.
  • Alerts – Get instant notifications like mentions, unread messages, drafts, etc.
  • Files sharing – Share docs, images, audio, and videos with the team. You can even share a screen and record it with Slack and share it with your team.
  • Integration – Connect other third-party tools with Slack to find all your task in one place. It eases the management process.
  • Enterprise Key Management – Use your key stored in Amazon WorkSpace’s Key Management Service (AWS KMS). It will encrypt all your organization’s files and messages and give you extra security.


  • Simple and easy-to-use interface.
  • Free trial available.
  • Quick sign-up with Google.
  • Strong security system to protect your organization from a data breach by 90%.
  • 24/7 customer support.


  • At times, you do not get the message notifications on the app.
  • You can take a maximum of 15 people on a voice or video call.
  • Very limited features in the free version.
  • Fewer features as compared to other team collaboration tools.


Google Play Store – 3.8/5

G2: 4.5/5

Capterra: 4.7/5

Trust Radius: 9/10


slack software pricing plans

Slack offers four pricing plans.

Plans Monthly (per user) Annually (per user)
Free Rs. 0 Rs. 0
Pro Rs. 240 Rs. 200
Business+ Rs. 450 Rs. 375.20
Enterprise Gold Contact Sales Team

trello software for team collaboration

Want project management and team collaboration software that can automate your work?

Trello is the answer.

Like other tools, Trello also uses the Kanban technique to manage your projects.

Any size of business can use it to enhance its productivity by bringing the whole team together.

They use technology to automate your work. It reduces your manual tasks so that you do not worry about small and repetitive work.

Brands like Google, VISA, Zoom, Coinbase, Grand Hyatt, etc., trusted Trello.

Key Features:

  • Lists and Cards – These help you manage your project. You can track the time, and tasks, plan in your calendar and get the productivity metrics. Also, as you click on the card, you get more details related to the task. The team members can comment on it whether it is perfect or needs any improvement.
  • Automation – They have a bot named Butler who automates your regular tasks. For example, prioritizing tasks that are near to the deadline; assigning the task to the employees; moving the task card to the next workflow level with a click, and many more.
  • Reporting – Get the reports of how your project is going and which one needs your attention.
  • Integration – Integrate all those tools with Trello to manage all your work under one roof.


  • Easy to use.
  • Free version available.
  • Simple to set up.
  • Wide range of templates to choose from.
  • Follow industry standards.


  • Few features in the free version.
  • Simple tool with limited features.
  • No customization option.


Google Play Store: 4.3/5

G2: 4.4/5

Capterra: 4.5/5

Trust Radius: 8.4/10


trello software pricing plans

Choose among the four plans Trello offers to you. You can try their free version first to get an idea of the tool.

Plans Monthly (per user) Annually (per user)
Free $0 $0
Standard $6 $5
Premium $12.5 $10
Enterprise Contact Sales Team

*The ‘Enterprise’ plan is chargeable based on the number of users. For more than 5,000 users, you need to contact their sales team for pricing details.

clickup team collaboration software

ClickUp says that it can replace all the team collaboration tools offered in the market. As per them, their tool contains everything your business needs to manage teams and projects.

Well-established brands like Samsung, IBM, and Belmond trust ClickUp to manage their company’s tasks.

There are many exciting features like creating projects, setting goals, sharing docs, team communications, etc.

A team of 1,000+ can get collaborated with a click using ClickUp. All the types of departments can work together.

ClickUp is perfect for enterprises, startups, non-profit organizations, and personal use.

Key Features:

  • Team Collaboration – Bring the whole team together. Chat, share files, comment on the tasks, and discuss the projects.
  • Project Management – Create many projects at a time. Execute it by dividing it into small tasks and assigning them to different employees.
  • Client Management – You can also manage clients if you run an agency or provide any service. Create their own project and separate teams to handle particular tasks.
  • Integration – ClickUp can integrate with many third-party apps. It makes your work easier and increases your productivity.
  • Reporting – Track the progress of every work, every minute. Get the reporting of which task is completed, or incomplete, and many more.
  • Task Automation – Automate the manual task of assigning the work, changing the work status, and commenting. Automation reduces a lot of regular work, making you focus on the primary tasks.


  • Customizable view of task cards.Multiple user editing options.
  • Whiteboard for team discussion of project planning.
  • Visually appealing interface.
  • Easy to use setup.
  • Import the task from the third-party software you use.
  • Free version available.
  • Free software training.
  • 24 /7 customer support service.
  • Strong security of data.


  • Limited features in the free version.
  • The software lags at times. It takes a few seconds to show the updated change.


Google Play Store: 3.9/5

G2: 4.7/5

Gartner: 4.7/5

Trust Radius: 8.7/10


clickup software pricing plans

Here are the five pricing plans of ClickUp on per user basis.

Plans Monthly (per user) Annually (per user)
Free Forever (for personal use) Free Free
Unlimited (for small teams) $9 $5
Business (for mid-sized teams) $19 $12
Business Plus (for multiple teams) $29 $19
Enterprise (for many large teams) Contact Sales Team

wrike best team collaboration tool

Here comes another customizable team collaboration tool, Wrike.

Replace all those presentations and documents for project reporting. Get Wrike in your system and it gets it all done within seconds.

Wrike brings the whole team together and makes them work on tasks assigned to them. Then it takes a record of the project’s progress every second.

Finally, it presents you with a detailed report of how the work is going. Hence, you save time and increase your team’s productivity.

Many small and tedious tasks get crossed out with this automation software.

Brands like Google, Siemens, Ogilvy, etc; trusted Wrike.

It is a very versatile and robust software for project management and team collaboration. Whether you have small or large teams, Wrike is the solution.

Now, it’s time for you to give it a try.

Key Features:

  • Customizable templates – You can customize your dashboard and workflow that suits your company.
  • Time Tracking – Track the time of all the tasks. It helps you determine which task is taking more time so that you can set the priority based on on-time completion.
  • Reporting – Get the detailed analytics of work progress. It will help you in planning the next task and allocate resources and budgets.
  • Team collaboration – Brings the whole team together to work in one place. No need to worry if your employees are working remotely or in-office. Also, Wrike has all the features that a team needs to communicate like file sharing, commenting, etc.
  • Integration – Wrike can integrate with other tools to make your workload easier. Manage all other platforms from one place to pace your task completion.


  • Customizable dashboard.
  • Free version for trial.
  • Manage many projects at a time.
  • Automate recurring tasks.
  • Get real-time notifications.
  • Strong software security to protect your data.
  • Global support service.


  • Limited features in the free trial.
  • There is no chat option available. You need to use Google Chat or other apps.


Google Play Store: 4.3/5

G2: 4.2/5

Trust Radius: 8.5/10


wrike tool pricing plans

Wrike offers four pricing plans.

Plans Monthly (per user)
Free $0
Professional $9.80
Business $24.80
Enterprise Contact Sales Team

*Wrike’s ‘Business’ package is the most popular pricing plan.


Today, most of us work from home. For a business, it becomes challenging to coordinate and follow up on work progress.

So, we have compiled this list of some of the best team collaboration tools on the market that can make this possible and easy. You can bring the team together online, track and manage the projects, and have a quality discussion.

Check out all the tools. Try their free versions and see which tool suits your company requirements the best.

collaborative tools software for teams

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