12 Best ADHD To-Do List Apps to Conquer ADHD Challenges in 2023
In a world that bombards us with endless distractions, staying focused and organized can feel like navigating a surfboard blindfolded.
But for those who have ADHD, it’s like trying to tame a hurricane while riding a trolley.
If you’ve ever found yourself knee-deep in unfinished tasks, lost in a sea of forgotten commitments, or feeling overwhelmed by the weight of your own thoughts, then this blog post is for you.
Imagine this: You wake up, energized and determined to tackle the day ahead. You grab a pen and paper, ready to scribble down your to-do list, only to get sidetracked by a buzzing notification on your phone.
One minute turns into an hour as you plunge into the depths of social media, emerging red-eyed and realizing you’ve forgotten what you were supposed to do in the first place.
This article uncovers 12 of the best to-do list apps and tools that can help you get things done without letting your ADHD counterparts know.
Taskade is a powerful ADHD to-do list app that combines AI-powered productivity features with intuitive task management tools, notes, and documentation capabilities, mind mapping, and seamless team collaboration.
Designed to supercharge your productivity, Taskade offers a unified workspace where all your work is organized and in sync across multiple devices and platforms.
The user-friendly interface of Taskade allows for easy organization with drag-and-drop functionality, enabling you to rearrange tasks and notes in any order that keeps you on track.
Additionally, natural language recognition and recurring task options make it simple to add due dates to your tasks, ensuring that you stay on top of your deadlines.
Taskade also offers practical features like repeat task dates, which allow you to set up recurring tasks effortlessly and keep everyone involved in the loop.
Task reminders can be received via email, browser, desktop, and mobile, ensuring that you never miss an important deadline.
Taskade offers a range of plans to suit different needs. The free plan provides basic functionality, while the Starter plan, priced at about $7.90 per month, allows up to three members to collaborate. For larger teams or families, the Plus plan, priced at $14.59 per month, accommodates up to five members.
Core Features of Taskade
- Tasks and project organization in multiple views
- AI chat assistant for brainstorming and coordination
- Smart notes and documentation capabilities
- Seamless team collaboration with shareable links
- Customizable project templates for automation
- Drag and drop tasks and note organization
- Natural language task creation
Workflowy understands the value of simplicity, and that’s why it shines right from the start. With its lightning-fast interface, you can effortlessly capture your thoughts and tasks by simply opening the app and typing away.
Being on the go is no longer an excuse for disorganization. Workflowy’s mobile apps for iOS and Android ensure that you can capture anything, anytime, anywhere.
One of the underrated features of Workflowy is its infinitely nesting structure, allowing you to organize your world exactly as you want it.
From creating Kanban boards to employing live copy for ultimate control, you have the power to tailor your workflow to your unique needs.
And with the ability to tag items, you can quickly filter and visually identify them, making prioritization a breeze.
Workflowy takes the organization to a whole new level with its deep analytical capabilities. Zoom in and out effortlessly, shifting your focus from the big picture to the minute details with just a few clicks.
Collapse unimportant elements and display only what matters at the present moment. With Workflowy, you can develop deep ideas naturally without losing context.
Workflowy offers a free forever plan and a Pro plan, priced at $4.99 per month.
Core Features of Workflowy
- Lightning-fast interface
- Global search
- Infinitely nesting structure
- Tags for filtering and identification
- Kanban boards
- Deep analytical capabilities
Sunsama is the ultimate digital daily planner designed specifically for busy professionals seeking to achieve work-life balance while staying focused and calm.
With its guided daily planning feature, Sunsama empowers you to be intentional about how you spend your time, providing a step-by-step routine to plan your day effectively.
One of Sunsama’s standout features is its unified daily view, seamlessly pulling in tasks from popular platforms like Trello, Asana, and more.
Additionally, emails from Gmail or Outlook, as well as meetings from your calendar, are intelligently integrated, ensuring that all your commitments are in one place for easy management.
The timeboxing functionality takes things a step further by allowing you to schedule your tasks directly to your calendar, helping you visualize and prioritize your workload effectively.
With Sunsama, accessing your tasks from various projects and task tools becomes effortless. Whether you use Asana, ClickUp, Notion, Jira, GitHub, Todoist, or Trello, you can conveniently browse and pull in tasks within Sunsama, keeping your workflow streamlined.
The awesome part?
Imported tasks stay in sync, meaning any updates or progress made within Sunsama automatically reflect in your other tools.
Sunsama offers a 14-day free trial, and if you find it to be the perfect productivity companion, continue with the monthly subscription priced at $20/month.
Core Features of Sunsama
- Guided daily planning
- Unified daily view
- Realistic daily goals
- Task integration from various platforms
- Slack message conversion to tasks
- Calendar synchronisation
Akiflow is the ultimate time-blocking platform designed to centralize your schedule and revolutionize your productivity.
At the core of Akiflow is the universal inbox, your new command center. It allows you to effortlessly import all your tasks from your favorite tools into a single inbox, streamlining your workflow and saving you valuable time.
With Akiflow’s intuitive drag-and-drop functionality, you can seamlessly block time for your tasks directly in your calendar.
Akiflow is all about efficiency, offering quick task actions through handy keyboard shortcuts. Prioritize, plan, and snooze with ease, keeping your workflow fluid and adaptable.
With features like recurrent tasks, time zone synchronization, and a robust search function, Akiflow leaves no stone unturned when it comes to enhancing your productivity.
Lastly, customizable smart labels allow you to organize your work according to your unique preferences, providing a clear view of your day at a glance.
Akiflow offers a week-long free trial. After that, it is available for $24.99 per month.
Core Features of Akiflow
- Universal inbox for consolidating tasks from multiple apps
- Drag-and-drop task scheduling in the calendar
- Transforming tasks into calendar events for focused work time
- Quick task actions with keyboard shortcuts
- Recurrent task creation with customizable recurrence options
- Smart labels for visually organizing and prioritizing tasks
Llama Life is here to transform your to-do list into a powerhouse of productivity.
One of Llama Life’s standout features is its Task Timers. These timers allow you to set a fixed amount of time for each task, intensifying your focus and encouraging you to work on one thing at a time.
To keep you on your toes, Llama Life offers Chimes, gentle reminders that bring your attention back to the task at hand.
With the Preset Lists(pre-built task templates) feature, you can create templated lists for tasks you perform together, such as your morning routine.
Llama Life seamlessly integrates into your existing workflow, complementing tools like Notion and Todoist.
For those moments when external noises become distractions, Llama Life has got your back with its Soundscapes feature.
You can even replace unwanted sounds with soothing background noises like the beach, forest, thunderstorm, or wind, creating a tranquil environment for enhanced concentration.
Pie Time, Llama Life’s unique timer display, offers a refreshing perspective on the passage of time.
And to top it all off, Llama Life offers insightful reports on how you’re spending your time.
Llama Life comes in two plans to suit your needs: a free plan and the Extra Focus plan at $6 per month.
Core Features of Llama Life
- Pie time
- ADHD-friendly task timers
- Chimes & Soundscapes
- Preset lists
- Integrations with Todoist and Notion
- Progress report
Motion is the AI Task Management app that revolutionizes the way you tackle your to-do list. Imagine a task management tool that understands the demands of your busy life.
With Motion, creating tasks is a breeze.
With just one click, you can open the task window from any website, eliminating the need to interrupt your workflow to jot down a to-do.
And if you have recurring tasks, Motion has got you covered.
Whether it’s daily or weekly tasks, Motion will block time on your calendar to ensure they are completed consistently.
But what sets Motion apart is its ability to schedule tasks on your terms. Create custom time windows for your tasks, and Motion will intelligently schedule them within those windows, optimizing your productivity.
And to keep you on track, Motion’s subtle banner serves as a gentle reminder to stay focused on your current task, helping you conquer distractions like a productivity wizard.
Motion offers a 7-day free trial. For individuals seeking enhanced task management capabilities, the Individual plan is priced at $34 per month. And for teams, the Team plan costs $20 per month per member.
Core Features of Motion
- AI-powered task management
- One-click task creation
- Recurring task scheduling
- Customizable time windows for tasks
- Intelligent task prioritization
- Focus reminder banner
Marvin incorporates behavioral psychology principles to help you overcome procrastination, gain control of your life, and conquer your to-do list with ease.
What sets Marvin apart from the rest is its unrivaled level of customization. With its powerful customization options, you can tailor the app to fit your specific needs and preferences.
Getting started with Marvin is a breeze. You can choose from a plethora of workflow templates to experiment with popular productivity methods at the click of a button.
From nested categories and projects to a full-featured calendar with sync capabilities, Marvin has got you covered.
Assign due dates, do dates, start/defer dates, and even artificial deadlines to keep yourself on track.
What’s more? Benefit from recurring tasks, built-in timers, and habit tracking to cultivate productive habits. Visualize your tasks and habits in an agenda/timeline view for optimal planning.
The possibilities are endless!
Marvin seamlessly syncs across devices. Whether you prefer mobile or desktop, Marvin has native apps for Mac, Windows, and Linux.
Marvin’s monthly subscription costs $12/month, while they also have a lifetime plan (as of writing this) that costs $300.
Core Features of Amazing Marvin
- Workflow templates for quick setup
- Import tasks from other apps
- Nested categories and projects
- Day Planner with daily to-do lists
- Full-featured calendar and events
- Built-in timers, including Pomodoro
- Habit tracking for cultivating productive habits
TickTick is a comprehensive To-do list, checklist, and task management app for Android, iPhone, and Web. With its intuitive features and user-friendly interface, TickTick is designed to help you clear your mind and accomplish tasks with ease.
One of the really cool features of TickTick is its seamless task input. Simply press and hold the “+” button, speak your task, and release. TickTick will instantly convert your words into actionable to-dos.
TickTick even allows you to turn emails into tasks, effortlessly integrating your digital communication with your daily agenda.
For those who struggle with deadlines, TickTick has got you covered. Its smart date parsing feature ensures that due dates and times are automatically recognized and transformed into timely reminders.
To keep your to-dos organized, TickTick offers a range of powerful tools. Create folders, lists, and tasks, and check items to structure your workload efficiently.
With the Pomo Timer, you can implement the Pomodoro Technique and boost your productivity by working in focused bursts.
TickTick offers a free plan with impressive features, making it accessible to everyone. For those seeking advanced functionalities, the paid plan comes at a competitive price of only $27.99 per year, which amounts to less than $2.4 per month.
Core Features of TickTick
- Voice input for fast task creation
- Smart date parsing for automatic reminder creation
- Task duration and multiple reminders
- Folders, lists, tasks, and check items for organization
- Multi-priority options for prioritizing tasks
- Various calendar views for comprehensive scheduling
- Collaboration features such as sharing lists and assigning tasks
Taskful is the smart to-do list and task manager app that will revolutionize the way you stay organized and on top of your deadlines.
One of Taskful’s hot features is its ability to adapt to your unique needs and goals.
Whether you’re tracking your daily steps, water intake, or even that book you’ve been meaning to read, Taskful keeps you accountable and ensures that nothing slips through the cracks.
But Taskful doesn’t stop at simple checkboxes.
For tasks that require multiple actions, Taskful provides a handy tally system.
You can define how many times you need to perform a particular action to complete the task, allowing you to track progress and meet your work quotas or personal targets.
Taskful understands the importance of consistent progress and offers a daily progress bar that visually represents your achievements.
Managing your inbox becomes a breeze as you create a Taskful email to send tasks directly to your app.
Taskful is available as an app on Google Play and App Store and is completely free to use, with in-app purchases.
Core Features of Taskful
- Daily progress bar for motivation and tracking
- Ability to break up long tasks into manageable daily tasks
- Customizable task reminders and repeat settings
- Color categorization for easy task organization
- View tasks based on specific categories or today’s agenda
- Dark and light mode options for a personalized experience
Todoist is a to-do list app designed to bring order and efficiency to your work and personal life.
Todoist provides a comprehensive overview of all your tasks, so you never lose track of important deadlines or forget crucial to-dos.
Its Quick Add feature allows you to capture and organize tasks in a matter of seconds, effortlessly decluttering your mind.
By setting recurring due dates, you can easily remember deadlines and stay on top of your responsibilities.
Sections and subtasks keep your projects neatly organized, eliminating any confusion or chaos that may arise.
With Todoist’s intelligent task prioritization, you can focus your energy on the right things at the right times. It surfaces tasks based on their importance and deadlines, ensuring that you always know what to tackle next.
Streamlining your workflow is effortless with Todoist’s seamless integration. Connect the app to your email, calendar, and files, centralizing all your work in one place.
You can even set daily and weekly goals, and visualize your productivity trends through interactive charts.
Todoist offers a free plan for starters, a Pro plan for power users ($5/month), and a Business plan for teams ($8/month).
Core Features of Todoist
- Task insertion using Natural Language Understanding (NLU)
- Quick Add for effortless task capture
- Recurring due dates
- Sections and subtasks for organization
- Intelligent task prioritization
Zenkit To Do is the task management software to supercharge your team’s productivity.
One standout feature is the Inbox, where you can effortlessly capture all your thoughts and tasks, ensuring nothing slips through the cracks.
To help you stay on top of your priorities, Smart Lists like Starred, Today, This Week, and Assigned to Me provide a clear overview of what needs to be done and when.
Collaborating with your team is a breeze as you can easily share lists and folders, assign tasks to members, and engage in real-time discussions using comments and @mentions.
For complex tasks, you can break them down into manageable subtasks and checklists, keeping you focused and motivated as you complete each step.
The intuitive search function allows you to find tasks across lists quickly, including archived tasks and lists.
Whether you’re on the go or working offline, Zenkit To Do provides multi-device accessibility and offline access, ensuring you can stay productive from anywhere.
Zenkit’s Personal plan is free to use. The Plus plan costs $4/month and the Business plan costs $19/month.
Core Features of Zenkit To Do
- Offline access on multi-device (web, iOS, and Android)
- Task due dates and reminders
- Repeaters (recurring tasks)
- Collaboration and sharing
- Subtasks and checklists
- Smart lists
Things is a personal task manager with a sleek design, intuitive functionality, and seamless user experience.
The all-new design of Things goes beyond aesthetics, emphasizing user interactions that are nothing short of delightful.
With Today and This Evening lists, you’ll have a go-to place for your daily activities, seamlessly integrating calendar events with your to-dos.
Large projects become more manageable with the introduction of Headings, allowing you to break them down into smaller, achievable parts.
The magic doesn’t stop there.
The new Magic Plus button adds an extra dose of enchantment to your user experience. Create a new to-do with a simple tap, or command the button to insert it precisely where you want.
Finding what you need is a child’s play with Quick Find, providing lightning-fast search and navigation. Swipe down, start typing, and be instantly located to the project, to-do, or tag you’re looking for.
Things offer different pricing options for Mac, iPhone, and iPad. Things for Mac is available for $49.99, Things for iPhone for $9.99, and Things for iPad for $19.99.
Core Features of Things
- Upcoming list for planning ahead
- Headings for breaking down projects
- Magic Plus button for seamless task insertion
- Quick Find for fast search and navigation
- Desktop-class list editing on iOS
- Timely reminders for important tasks
We have explored a diverse range of to-do list apps that cater specifically to the needs of individuals grappling with attention deficit hyperactivity disorder.
From the powerful and versatile Taskade to the intuitive and visually captivating Llama Life, these apps have proven to be valuable allies in the battle against distraction.
Each app brings its own unique features and strengths to the table.
Whether it’s the comprehensive task management of Amazing Marvin, the seamless collaboration of TickTick, or the elegant simplicity of Taskful, there’s an app out there to suit every ADHD warrior’s style and preferences.
While these tools go beyond just managing tasks, remember that no app is a silver bullet, and it’s essential to find the one that resonates with you personally.
You’ve got this!