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Akiflow vs Sunsama – Which is Better Task Management App?

Akiflow vs Sunsama

Akiflow and Sunsama are two of the most popular task management software solutions on the market.

They both offer a lot of features and benefits, but which one is the best for your business?

Trying to decide between Akiflow and Sunsama can be tough. They are both great options, but they have different strengths and weaknesses.

We’re here to help. In this article, we’ll compare Akiflow and Sunsama so that you can make an informed decision about which one is right for you.


Akiflow and Sunsama are both excellent task management software solutions, but Akiflow is better for larger businesses due to its ability to handle multiple teams and projects and the ability to capture tasks from almost anywhere.

Sunsama is best suited for smaller businesses or individual users because of its ease of use and simple user interface. 

Akiflow vs Sunsama: Ratings

Source Akiflow Sunsama
GetApp 4.7/5 4.6/5
G2 5/5 4.4/5
Capterra 4.7/5 4.6/5

Akiflow Overview


Akiflow is a powerful project, task, calendar, and meeting management software with a special focus on seamlessly connecting third-party apps and bringing and interacting with your whole productivity ecosystem in Akiflow itself.

As we progress, we’ll learn about its best features. But for now, here is the list:

  • Task and project tracking
  • Calendar integration & management
  • Time-tracking
  • Team communication tools
  • A range of integrations
  • A command bar for quick searches and actions
  • Daily planning and shutdown
  • And more!

Simply put, Akiflow is for you if you’re looking for a powerful project and task management software that captures tasks anywhere from the entire web and schedules meeting all within Akiflow itself.

Akiflow is available as a mobile and desktop app, making it easy to access from anywhere. However, they are still working on the web app.

Things I Like About Akiflow

  • Akiflow is a great tool for integrating with other products and services to manage tasks. You can set up Akiflow as the central hub of your productivity suite and connect all your apps to Akiflow and get maximum efficiency.
  • The Akiflow command bar is a great way to quickly search and perform actions.
  • Having a calendar and tasks panel on a single screen makes Akiflow very convenient to manage tasks and plan for the day.
  • Besides all the other apps, you can connect Akiflow with Slack, which is a great plus on the communication end.

Things That Can Be Improved About Akiflow

  • The Akiflow mobile and desktop apps are quite powerful, but the web app is still in development.
  • There’s a bit of a learning curve to Akiflow and it takes some time to get used to all its features.

Sunsama Overview


Sunsama is a web and app-based task management software. It’s designed to help teams stay on top of their tasks, manage their workflows, and collaborate effectively. The interface is simple to use, featuring a sleek design for ease of navigation.

If we talk about the user interface, Sunsama is much easier to use than Akiflow, thanks to its drag-and-drop Kanban boards and intuitive design.

Here are some of the features that make Sunsama well, Sunsama:

  • Task tracking and management
  • Easily invite and work together on team projects
  • Automate workflows
  • Integrate with Slack and other 3rd-party applications
  • Real-time updates and notifications
  • Pomo timer for short tasks
  • Simple yet powerful analytics
  • And more!

Similar to Akiflow’s daily planning and shutdown feature, Sunsama also offers a daily as well as weekly planner, which is easier to access and use.

Sunsama is for you if you want modern, no-fuss task management software that’s easy to use and navigate. It provides an intuitive layout with lots of features for effective collaboration and task management.

Sunsama offers a desktop app for Windows and Mac, as well as a mobile app for Android and iOS.

Things I Like About Sunsama

  • The drag-and-drop Kanban boards make it easy to organize tasks and keep track of progress.
  • The visual layout makes it easy to stay on top of tasks.
  • The pomo timer is great for quickly completing tasks with focus.
  • Integrations with other applications make it easy to expand the platform without having to relearn a new system.
  • Analytics and reporting make it easy to measure your team’s performance.

Things That Can Be Improved About Sunsama

  • Sunsama’s real-time collaboration tools can be a bit slow to use.
  • Many users believe that the archiving feature of Sunsama is of little to no use.
  • The mobile app has a lot of room for improvement.

Akiflow Vs Sunsama: Features Comparison

Features Akiflow Sunsama
Ease of use
Task and project management ✅ ✅
Calendar features ✅ ✅
Meeting management
Day planning
Search accessibility
Keyboard shortcuts
Performance analytics
Integrations ✅ ✅
Pricing $15/month (7-day trial) $20/month (14-day trial)

1. Ease Of Use

Akiflow is designed with a simple and intuitive user interface, which makes it easy to learn and use.

The user dashboard looks like this:

Akiflow user interface

The left section is the main menu from where you can access the inbox, upcoming tasks, and tasks you wish to do someday.

Left section

This is where you can plan your day with the help of rituals (daily planning and shutdown) and more. This is also where you can create folders and add labels to them.

The middle section of the page consists of the task creation panel, from where you can quickly add tasks to your calendar.

Middle section

And talking about the calendar, the right section of the screen is your connected Google calendar, where you’ll be able to see all your tasks and meetings by also adding your preferred universally coordinated time.

Right section

Sunsama also has an intuitive user interface for creating and managing tasks. It’s relatively cleaner than Akiflow, thanks to the ability to hide the left and right panels.

Sunsama user interface

Just like Akiflow, the left section is Sunsama’s main menu where you can access everything from settings and channels to choosing your different calendars.

Sunsama settings

The middle section is where you will see the different days and an option to create tasks beneath them. Unlike Akiflow, you can directly drag and drop these tasks to your calendar in Sunsama.

Tasks section in Sunsama

And lastly, the right panel is where all your integrations do their magic.

Sunsama integration with ClickUp

2. Task & Project Management

Both Akiflow and Sunsama offer users the ability to manage tasks. Akiflow provides an intuitive and user-friendly interface to make task and project management painless.

Akiflow also allows users to set up multiple workflows, assign tasks to different people or teams, and track progress. It also supports collaboration with its built-in chat system and tasks commenting feature.

Here’s how you create tasks in Akiflow:

As discussed earlier, you can access the tasks section from the middle panel. Write your new task in the blank space container and click enter.

Creating a task in Akiflow

Then click on it to add additional details and more context to the task like – date, time, recurring tasks, priority, deadline, and more.

Editing tasks in Akiflow

Also, when you hover over the task, you will see a “…” option. Click on that and you will see some additional task-related settings you can alter.

Additional task options

Now when you add a date and timing to the task, it will automatically display a task to the calendar.

Adding tasks in Sunsama is even easier. Under the Everyday section, you will see a button to add a task. Click on that, and you will be able to write the name of the task.

Adding tasks in Sunsama

Again, you can then click on the task to see other options, as shown in the screenshot below:

Additional task options in Sunsama

One good thing about Sunsama’s task management is that you can directly drag and drop the tasks into your preferred time on your calendar.

Drag and drop tasks into calendar

3. Meeting management

When it comes to managing meetings, Akiflow is a clear winner. Akiflow allows you to schedule and manage meetings, share your availability by booking free slots in your calendar, invite team members to meetings, set reminders and take notes.

To share your availability, head over to the bottom-right corner of the page and when you click on it, you will see two sharing options – Manual and Recurrent. We’ll go with the manual as of now.

Sharing availability options

As soon as you click on the manual option, you’ll be asked to drag the free timing slots into your calendar and as you do that you’ll see that the booking link will automatically get updated:

Sharing free meeting slots with others

You can then share that link with anyone you want to book a meeting with. As of now, Sunsama does not offer meeting management features.

4. Day Planning

Both Akiflow and Sunsama come with a day planner that lets you plan and look forward to the next day in advance.

Akiflow’s day planner view is tailored in such a way that it lets you reflect on your yesterday’s work, followed by a breakdown of tasks that you need to work on today.

You will also be able to see all the pending tasks that will be moved to the TODAY section, where you will also be able to plan for the day.

Akiflow daily planner

The day planner and daily shutdown in Akiflow can be accessed from the Rituals section located in the bottom-left corner.

At Sunsama, accessing your day planner is a little different. Fortunately, Sunsama also comes with a weekly planner, unlike Akiflow.

Hover over the current day and you will be able to see a button named “Plan”.

Plan button in Sunsama

As soon as you click on it, you will be able to see that day’s planner as well as the weekly objective.

Daily and weekly planner in Sunsama

In the weekly objective, you can either set certain objectives for specific days of the week or the whole week with further customizations.

Customising weekly objectives

5. Search accessibility

Akiflow offers a powerful command bar with an array of options for quickly getting to the information you need. Akiflow allows users to search through almost anything in their workspace, from tasks to projects and more.

Akiflow also supports natural language queries, allowing you to quickly get the answers you need without having to remember all of the exact keywords.

Akiflow command bar

On the other hand, Sunsama lacks a search bar altogether. Instead, users must manually look through their workspaces by browsing the list of tasks and projects. This can be time-consuming and cumbersome, especially for users who have a lot of work to do.

6. Performance analytics

If you want to improve, you need to know how well you’re doing. Akiflow and Sunsama both offer performance analytics, enabling users to track project progress, measure performance against milestones and goals, as well as identify which processes are working/not working.

Comparatively, Sunsama offers rich and insightful analytics data with granular details such as daily and weekly tasks breakdown, etc with the ability to download all the data as a CSV file.

Sunsama analytics

Sunsama’s analytics can be accessed by clicking on “Sunsama” located at the top left. You will be able to see an option called analytics.

Accessing analytics from settings

Akiflow does not provide such in-depth performance reports, but they do offer daily stats of tasks and events completed. It can be accessed from the bottom of the task creation section.

Daily reports in Akiflow

7. Integrations

Akiflow integrations

Akiflow and Sunsama both do a pretty decent job of integrating with different third-party apps.

Akiflow integrates with tools not only like Google Calendar but also with apps like Todoist, Asana, Notion, and more.

Additionally, It also enables you to use Zapier to connect to other apps you always wanted to.

What makes Sunsama’s integrations differently good is their automation feature once you connect a tool.

So let’s say you connected Akiflow with Gmail, Sunsama will import the emails from Gmail, create tasks with it and assign them to you or a team member for further action.

Email automations

This automation feature is very helpful in streamlining the workflow and making sure that tasks are pushed to the right tools for easy access and execution.

Overall, Akiflow does a great job of integrating with various third-party apps, whereas Sunsama comes out ahead when it comes to automation.


Akiflow and Sunsama both offer a free plan of 7 and 14 days respectively, but none of them offers a completely free plan.

Akiflow’s monthly paid plan starts at $15 per month.

Akiflow pricing

Get started with Akiflow →

And Sunsama’s paid plan costs $20/month.

Sunsama pricing

Get started with Sunsama →


Akiflow and Sunsama are two effective tools that can help you to complete tasks and projects quickly.

Akiflow comes with a strong search capability, making it easy to find what you need and quickly jump into tasks. Akiflow also offers strong integrations with third-party apps.

Sunsama has better automation capabilities, making it easier to streamline your workflow and save time when integrating with other services. It also has better performance analytics, giving you a more detailed overview of your progress.

Ultimately, Akiflow and Sunsama both offer great solutions for task and project management. The choice of which one to use largely depends on your needs and preferences. Think about the features you need most, and then make your decision from there.

Hopefully, this Akiflow vs Sunsama comparison review has helped get you closer to making a decision.

Akiflow vs Sunsama

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